GRAMA Request Form - Utah System of Higher Education

Utah Board of Higher Education GRAMA Request Form

Please review the following information before completing the GRAMA Request Form.

The Government Records Access and Management Act (“GRAMA”), Utah Code 63G-2-101 et seq., is Utah’s open records law. Through GRAMA, the public may request access to certain records maintained by the Utah Board of Higher Education.

GRAMA requires a person making a request for a record to provide a written request containing the requester’s name, mailing address, email address (if available), daytime phone number, and a description that identifies the record with reasonable specificity. The more specific the request, the easier it will be for the Office of the Commissioner of Higher Education to respond to the request.

Fee Waiver Request

Under GRAMA, certain individuals may obtain a fee waiver if: 1) releasing the record primarily benefits the public, not the requestor; 2) the requestor is a member of the media; 3) the requestor is the subject or duly authorized representative of the record; or 4) the requestor’s legal rights are directly implicated by the information of the record and the requestor is impecunious. Requesters can select this option in their submission.

Expedited Request

Pursuant to Utah Code 63G-2-204, certain individuals may obtain an expedited records request. The requestor must demonstrate that the “expedited response to the record request benefits the public rather than the person.” Requesters can select this option in their submission.

Utah Board of Higher Education Policy R124, Government Records Access and Management

Requester’s Information

Full Name

Mailing Address

City, State, Zip

Email (If Available)

Phone Number

Description of records including all relevant information—location of event(s) described in records; city; county; address; date range of the records; names of the person(s); and subject of the request:

Restricted Records: If a record is determined to be private, protected, or controlled, GRAMA provides that certain individuals may still receive access. Please check all that apply:

I am the subject of the record. I am the authorized representative of the subject of the record. I provided the information contained in the record. I am not requesting restricted records.

Request to Review or Inspect Records Only: I would like to view or inspect the records only. This means that no copies of records will be provided to me, and I will make an appointment to appear at the Office of the Commissioner of Higher Education to view and inspect the records.

Request a Copy of the Records: I would like to receive a copy, electronic or physical of the records and pay the associated fees as outlined in Board Policy R124 (linked above).

Please notify me if the fees will exceed the following dollar amount:

Fee Waiver Under GRAMA: Certain individuals may obtain a fee waiver if: 1) releasing the record primarily benefits the public, not the requestor; 2) the requestor is a member of the media; 3) the requestor is the subject or duly authorized representative of the record; or 4) the requestor's legal rights are directly implicated by the information of the record and the requestor is impecunious. Please select the following options and provide the basis and any supporting documentation for the request. Please select all that apply:

Releasing the record primarily benefits the public and not the requestor. I am a member of the media. I am the subject or duly authorized representative of the record. My legal rights are directly implicated by the information of the record, and I am impecunious.

Describe the basis for a fee waiver:

Expedited Request: Pursuant to Utah Code 63G-2-204 (link provided above), certain individuals may obtain an expedited records request. The requestor must demonstrate that the “expedited response to the record request benefits the public rather than the person.” I would like to receive an expedited response.

Describe the basis for an expedited response and how it will benefit the public:

I certify that I have reviewed the above response and have provided all required documentation.

Utah Board of Higher Education GRAMA Request Form

Requester’s Information

Nondiscrimination Statement

Americans with Disabilities (ADA) Statement