STATE BOARD OF REGENTS

SALT LAKE COMMUNITY COLLEGE, SALT LAKE CITY, UTAH

TAYLORSVILLE REDWOOD CAMPUS, STUDENT CENTER (STC)

FRIDAY, MAY 15, 2015

COMMITTEE OF THE WHOLE

MINUTES

Office of the Commissioner
David L. Buhler, Commissioner of Higher Education
Elizabeth Hitch, Associate Commissioner for Academic and Student Affairs
Gregory Stauffer, Associate Commissioner for Planning, Finance and Facilities

Institutional Presidents Present
Senior Vice President Ruth V. Watkins, University of Utah
Stan L. Albrecht, Utah State University
Charles A. Wight, Weber State University
Scott L Wyatt, Southern Utah University
Gary L. Carlston, Snow College
Matthew S. Holland, Utah Valley University
Richard B. Williams, Dixie State University
Deneece G. Huftalin, Salt Lake Community College

Other Commissioner’s Office and institutional personnel were also present. The signed role is on file in the Commissioner’s Office.

The Board of Regents began the day at 7:30 a.m. with a breakfast meeting; they were joined by the Salt Lake Community College Board of Trustees. Following breakfast, the Board of Regents were joined by the USHE presidents in an informal discussion regarding strategic planning and technology until 10:30 a.m. This was followed by board committee meetings and lunch. Chair Campbell called the meeting to order at 12:57 p.m. He excused Regents Castle, Clyde, Davis, Evans, Harris, Marquardt and Valdez from the meeting. He also recognized Senior Vice President Ruth Watkins representing President Pershing in his absence.

State of the University
President Huftalin gave a presentation on the state of Salt Lake Community College (SLCC) focusing on four institutional core themes: Access and Success, Transfer Education, Workforce Education and Community Engagement. President Huftalin also reported to the Regents about her progress on the presidential charge they gave her at inauguration, to educate and equip students to compete and excel, stay true to the mission, build unity within SLCC, and strengthen relationships with the community SLCC serves.

General Consent Calendar (TAB Z)
On a motion by Regent Simmons, and seconded by Regent Zenger the following items were approved on the Regents’ General Consent Calendar:

A. Minutes – Minutes of the Board meeting March 27, 2015, Dixie State University, St. George, Utah; and the minutes of the Board meeting April 3, 2015, Board of Regents Building, Salt Lake City, Utah (via conference call).
B. Grant Proposals
C. Awards
D. Academic Items Received and Approved

Reports of Board Committees

Academic and Student Affairs Committee

Utah State University – Doctor of Philosophy in Aerospace Engineering (TAB A)

Weber State University – Bachelor of Science in International Business Economics (TAB B)

Southern Utah University – Bachelor of Arts/Bachelor of Science in Anthropology (TAB C)

Dixie State University – Bachelor of Science in Communication Studies (TAB D)

Dixie State University – Bachelor of Science in Media Studies (TAB E)

Regent Prince briefly reported on the above requests for new degrees and moved the approval of each of them as outlined in Tabs A, B, C, D and E. The motion was seconded by Regent Beesley and carried.

Revision to Policy R513, Tuition Waivers and Reductions (TAB F)
Regent Prince reported the revision to R513 is a result of legislative action. It was moved by Regent Prince and seconded by Regent Stoddard to approve the revisions to R513 as outlined in Tab F. The motion carried.

Authorization of Commissioner to Convey Information to State Board of Education as Required by SB196 (TAB AA)
Regent Prince reported the Academic and Student Affairs Committee approved the authorization of the Commissioner to convey the information outlined in Tab AA to the State Board of Education as required by the legislature and moved the approval by the full board. The motion was seconded by Regent Harris and carried.

Institutional Completion Update: Salt Lake Community College (TAB G)
Regent Prince briefly reported on this information item; no action was taken.

Alan E. Hall Innovation for Undergraduate Student Success Awardees for 2014-15 (TAB H)
Regent Prince briefly reported on this information item; no action was taken.

Report on USHE College Application Portal Feasibility Study and Recommended Next Steps (Gates Grant) (TAB I)
Regent Prince briefly reported on this information item; no action was taken.

College Access Challenge Grant Annual Report (TAB J)
Regent Prince briefly reported on this information item; no action was taken.

Chair Campbell inquired if job placement opportunities and job needs of the state data are considered when reviewing new degrees. Regent Prince and Associate Commissioner Elizabeth Hitch responded each new degree proposal includes information regarding anticipated placement and job growth in the degree area, and program review (as part of the General Consent Calendar) is vetted carefully considering current data provided by the institution at a granular level. This consideration is an important process of program approval.

Finance/Facilities Committee

Salt Lake Community College – Campus Master Plan Approval (TAB K)
Regent Simmons briefly reported on this item (see below for motion).

Salt Lake Community College – Westpointe Campus Property Purchase (TAB L)
Regent Simmons briefly reported on this item (see below for motion). He noted the purchase price of this property is $1,837,579 which is slightly below the appraised values.

Utah State University – Series 2015 Romney Stadium Westside Renovation Revenue Bond (TAB M)
Regent Simmons briefly reported on this item (see below for motion). He noted that the project will dramatically improve the experience of visitors sitting on the west side of the stadium. Utah State University is requesting authorization to bond for $24,500,000 of the $31K project and plans to make up the balance with gift funds.

Southern Utah University – Sale of Noncontiguous Property (TAB N)
Regent Simmons briefly reported on this item (see below for motion).He noted the two vacant lots Southern Utah University has requested authorization to sell are not contiguous to campus and were purchased in 2004 for the intended purpose of creating a gateway to campus. However those plans have changed and the property is no longer needed. The intent is to offer the vacant lots to the Dixie and Anne Leavitt Foundation as the properties sit between two properties currently owned by the Foundation.

Regent Simmons moved the approval of Tabs K, L, M and N. The motion was seconded by Regent Pitcher and was carried.

Revision to Policy R512, Determination of Resident Status (TAB O)
Regent Simmons briefly reported on this item (see below for motion). He noted the changes are a result of the recent passage of HB 233 that addressed military veterans and their residency eligibility.

Revision to Policy R571, Delegation of Purchasing Authority (TAB P)
Regent Simmons briefly reported on this item (see below for motion). He noted the changes incorporate compliance to the Utah State Code as well as adding additional detail about the condition of a donation, trial use, and emergency procurement.

Revision to Policy R590, Issuance of Revenue Bonds for Facilities Construction, Facilities Acquisition, or Equipment (TAB Q)
Regent Simmons briefly reported on this item (see below for motion). He noted the revisions are to come into compliance with the SEC Municipalities Continuing Disclosure Cooperation (MCDC) Initiative.

Revision to Policy R710, Capital Facilities (TAB R)
Regent Simmons briefly reported on this item (see below for motion). The revisions consolidate and clarify the requirements for Board of Regents authorization of capital development projects.

Revision to Policy R803, Students and Employees Called to Active Military Service (TAB S)
Regent Simmons briefly reported on this item (see below for motion). The revisions give students, who are called to active military service, additional options in moving in and out of institutions

Regent Simmons moved the approval five policy revisions, R512, R571, R590, R710 and R803 as outlined in Tabs O, P, Q, R and S. The motion was seconded by Regent Zenger and was carried.

Capital Development Prioritization (CDP) Cycle – Adoption of Priority Guidelines(TAB T)
Regent Simmons reported R741 requires the Board of Regents to establish priority guidelines to be used in each Capital Facilities Evaluation Cycle. He noted there were no changes. (See below for motion).

USHE – Enrollment Forecasts (TAB U)
Regent Simmons reported on the enrollment forecasts through fall semester 2024. He noted the projected annual growth is 2.7% over the next ten years and the head count is projected to grow from 161,000 FTE to 226,000 in the fall 2024 semester. This process is critical for the capital facilities process as well as other long-range planning.

Regent Simmons moved the approval of Tabs T and U. The motion was seconded by Regent Pitcher. Chair Campbell noted Associate Commissioner Gregory Stauffer would check in with members of the Capital Facilities Committee to make sure they are comfortable with the priority guidelines. The motion carried.

University of Utah – Sale of Gifted Property in Layton, Utah (TAB V)
Regent Simmons reported briefly on this information item, no action was taken.

University of Utah – Sale of Series 2015B General Revenue and Refunding Bond(TAB W)
Regent Simmons reported briefly on this information item, adding the savings was $2.5 million on refunded bonds. No action was taken.

USHE – 2015-16 Capital Improvement Funding Update (TAB X)
Regent Simmons reported briefly on this information item, adding the Building Board met on April 8, 2015 and allocated the amount of $60,166,315 for USHE Capital Improvement needs for FY 2016. No action was taken.

USHE – Institutions’ Health Plan Changes 2015-16 (TAB Y)
Regent Simmons reported briefly on this information item, adding the cost increases range for the various institutions. No action was taken.

Resolutions of Appreciation

Bonnie Jean Beesley
Regent Anderson read a resolution of appreciation for Bonnie Jean Beesley and her years of service on the Board of Regents and moved the adoption of the resolution. Vice Chair Campbell spoke in favor of the resolution adding he appreciated Regent Beesley’s conviction and the board will miss her. Regent Simmons seconded the motion and it carried unanimously.

Jed H. Pitcher
Regent Theurer spoke in support of the resolution of appreciation for Jed H. Pitcher and his service on the Board of Regents and moved its approval, adding Regent Pitcher’s absence would leave a hole in USHE. The motion was seconded by Regent Bonnie Jean Beesley and was carried unanimously.

Brady L. Harris
Regent Stoddard spoke in support of the resolution of appreciation for Student Regent Brady L. Harris and his one year service to the Board representing students in the State of Utah and moved the approval of the resolution. The motion was seconded by Regent Theurer. The motion carried.

Chair Campbell noted this meeting would be the last Board of Regents meeting for several Office of Commissioner of Higher Education staff members.

• Melissa Miller Kincart, Assistant Commissioner for Access and Outreach, is moving out of state. She joined the office in 2007 and provided great leadership in growing and new outreach programs.
• Courtney White, Assistant Commissioner for Policy and Planning, who has accepted a position as the Assistant to the President for Special Projects at Dixie State University, spearheaded major review of Regents’ policies, revising nearly 100 since 2012, and managed three presidential searches in two years.
• Maria Millet, Public Affairs Assistant, is also moving out of state. She joined the office in 2012 and has helped with communications and coordinating legislative efforts for the past three legislative sessions.

Commissioner Buhler also commended each staff member for their contributions adding each of them will be greatly missed.

It was moved by Regent Stoddard and seconded by Regent Zenger to meet in Executive Session for the sole purpose of discussing the character, professional competence, or physical or mental health of individuals, pending or reasonably imminent litigation, and the possible sale of real property. The motion carried.

The Board of Regents met in Executive Session until 3:12 p.m.

Date Approved: July 31, 2015