Board of Regents meeting

: August 1, 2019

- August 2, 2019

Location: Southern Utah University

August 2019 Board of Regents Agenda

JOINT USHE BOARD OF REGENTS / BOARDS OF TRUSTEES
SOUTHERN UTAH UNIVERSITY
R. HAZE HUNTER CONFERENCE CENTER

THURSDAY, AUGUST 1, 2019
(Dress: Business Casual)

AGENDA

9:30 AM – 10:30 AM AUDIT COMMITTEE TRAINING
Invited Regents and Trustees
Location: Yankee Meadows

10:30 AM – 12:30 PM WELCOME – CHAIR SIMMONS
BOARD MEMBERSHIP TRAINING
Kevin P. Reilly
President Emeritus & Regent Professor, University of Wisconsin System
Senior Fellow, Association of Governing Boards of Universities & Colleges
Location: Great Hall

12:30 PM – 1:00 PM Lunch

1:00 PM – 2:00 PM UPDATE ON THE HIGHER EDUCATION STRATEGIC PLANNING COMMISSION
F. Ann Millner
Utah State Senator
Past President of Weber State University (2002-2012). Regents Professor
Location: Great Hall

2:00 PM – 2:15 PM Break

2:15 PM – 4:45 PM FACILITATED DISCUSSION ON THE FUTURE OF HIGHER EDUCATION
Kimbal L. Wheatley
Organizational Development Expert, Facilitator
Flexner Wheatley Associates
Location: Great Hall

DINNER AND SHAKESPEARE
5:15 PM Reception (appetizers, refreshments, music) Location: Patio
6:00 PM Dinner
7:00 PM The Green Show
8:00 PM Theater Performance (Hamlet or Book of Will)


USHE BOARD OF REGENTS
SOUTHERN UTAH UNIVERSITY
R HAZE HUNTER CONFERENCE CENTER

FRIDAY, AUGUST 2, 2019

AGENDA

8:00 AM – 9:20 AM BREAKFAST MEETING – STATE BOARD OF REGENTS, SOUTHERN UTAH UNIVERSITY BOARD OF TRUSTEES, PRESIDENT WYATT, COMMISSIONER WOOLSTENHULME
Discussion and Executive Session (if needed)
Location: Charles Hunter Room

9:20 AM – 9:30 AM TRANSITIONAL BREAK

9:30 AM – 10:00 AM Executive Session (if needed)
Location: Yankee Meadows

10:00 AM – 12:00 PM COMMITTEE OF THE WHOLE
Location: Great Hall

1. Welcome – President Wyatt
2. Oath of Office
3. Review: Roles and Responsibilities of Regents/Trustees
4. Board Schedule and Committee Changes
5. Commissioner’s Office Overview and Priorities
6. Discussion: Budget Prioritization Guidelines
7. Discussion: Utah’s Growing Opportunity Gap and State Scholarship Programs
8. Discussion: Institution Mission and Roles

12:00 PM – 12:45 PM LUNCH (PHOTOS FOR ALL REGENTS – Rondthaler Room)
Location: Lower Corridor

12:45 PM– 2:00 PM MEETINGS OF BOARD COMMITTEES

ACADEMIC AND STUDENT AFFAIRS COMMITTEE
Regent Patricia Jones, Chair
Location:Whiting Room

DISCUSSION:

1. Academic and Student Affairs Committee Overview TAB A
2. Appointment of Two Regent Representatives of the Academic and Student Affairs Committee to the Statewide Scholarship Task Force
3. Title IX Climate Survey (Introduction) TAB B

FINANCE AND FACILITIES COMMITTEE
Regent Wilford W. Clyde, Chair
Location: Charles Hunter Room

DISCUSSION:

1. USHE –Finance and Facilities Committee Overview and Accomplishments TAB C
2. USHE – Performance Funding Changes TAB D
3. USHE – Growth Funding Model
3. Appointment of Two Regent Representatives of the Finance and Facilities Committee to the Statewide Scholarship Task Force

ACTION:

1. Dixie State University – Campus Master Plan Amendment TAB E
2. Salt Lake Community College – Property Acquisitions and Disposal TAB F
3. USHE – FY21 Budget Development Process (BDP) Guidelines TAB G
4. USHE – Adoption of Policy R742, Capital Allocation Formula  TAB H
5. USHE – Revision of Policy R741, Non-dedicated Capital Project Prioritization Process and elimination of R741, Appendix A: Analysis of Mission and Role Projects  TAB I
6. Southern Utah University – Tuition Reduction TAB J

WORKFORCE, ACCESS, AND ADVOCACY COMMITTEE
Regent Jesselie B. Anderson, Chair
Location: Shooting Star Room

ACTION:
1. Issue Brief Review: Utah’s Growing Opportunity Gap TAB K

INFORMATION:
1. Workforce, Access, and Advocacy Committee Overview TAB L
2. Update on College Access Advising Program TAB M

DISCUSSION:
1. Workforce and the System
2. Appointment of Two Regent Representatives of the Workforce, Access, and Advocacy Committee to the Statewide Scholarship Task Force

2:00 PM – 3:00 PM COMMITTEE OF THE WHOLE
Location: Great Hall

1. Open Meetings Training
2. General Consent Calendar TAB N
3. FY2020-21 Budget Guidelines TAB G
4. Reports of the Board Committees

Projected times for the various meetings are estimates only. The Board Chair retains the right to take action at any time. In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify ADA Coordinator, 60 South 400 West, Salt Lake City, UT 84180 (801-321-7124), at least three working days prior to the meeting. TDD # 801-321-7130.

STATE BOARD OF REGENTS

SOUTHERN UTAH UNIVERSITY, CEDAR CITY, UTAH

AUGUST 2, 2019

Contents of Minutes

Attendance ……………………………………………………………………………………………………………………………………….. 1

Oath of Office …………………………………………………………………………………………………………………………………… 1

Review: Roles and Responsibilities of Regents/Trustees …………………………………………………………………….. 1

Commissioner’s Office Overview and Priorities …………………………………………………………………………………..2

Discussion: Budget Prioritization Guidelines ……………………………………………………………………………………….2

Discussion: Utah’s Growing Opportunity Gap and State Scholarship Programs …………………………………….2

Discussion: Institution Mission and Roles …………………………………………………………………………………………..2

Open Meetings Training …………………………………………………………………………………………………………………….2

Consent Calendar ………………………………………………………………………………………………………………………………2

Academic and Student Affairs …………………………………………………………………………………………………………….2

Academic and Student Affairs Committee Overview

Appointment of Two Regent Representatives of the Academic and Student Affairs Committee to

the Statewide Scholarship Taskforce

Title IX Climate Survey (Introduction)

Finance and Facilities ………………………………………………………………………………………………………………………..3

USHE – Finance and Facilities Committee Overview and Accomplishments

USHE – Performance Funding Changes

USHE – Growth Funding Model

Appointment of Two Regent Representatives of the Finance and Facilities Committee to the

Statewide Scholarship Task Force

Salt Lake Community College – Property Acquisitions and Disposal

USHE – FY21 Budget Development Process (VDP) Guidelines

USHE – Adoption of Policy R742, Capital Allocation Formula

USHE – Revision of Policy R741, Non-dedicated Capital Project Prioritization Process and

elimination of R741, Appendix A: Analysis of Mission and Role Projects

Southern Utah University – Tuition Reduction

Adjournment …………………………………………………………………………………………………………………………………….4

BOARD OF REGENTS

SOUTHERN UTAH UNIVERSITY, CEDAR CITY, UTAH

FRIDAY, AUGUST 2, 2019

COMMITTEE OF THE WHOLE

MINUTES

Regents Present 

Harris Simmons,

Nina R. Barnes,

Jesselie B. Anderson

Lisa-Michele Church

Wilford W. Clyde

Sanchiata Datta

Alan E. Hall

Marlin K. Jensen

Ron Jibson

Patricia Jones

Steven Lund

Sheva Mozafari

Robert W. Prince

Mark Stoddard

Regents Absent

Chair Cristina Ortega

Vice Chair Thomas E. Wright

Office of the Commissioner

Dave R. Woolstenhulme, Interim Commissioner of Higher Education

Rich Amon, Associate Commissioner for Planning, Finance and Facilities

Elizabeth Hitch, Associate Commissioner of Academic Affairs

Institutional Presidents Present

Noelle Cockett, Utah State University

Scott L Wyatt, Southern Utah University

Wayne Vaught for Astrid S. Tuminez, Utah Valley University

Richard B. Williams, Dixie State University

Deneece G. Huftalin, Salt Lake Community College

Brett Perozzi for Brad L. Mortensen, Weber State University

Brad J. Cook, Snow College

Chair Simmons called the meeting to order at 8:16 a.m.

Regent Stoddard made a motion to move to executive session for the sole purpose of discussing the character, professional competence, or physical or mental health of individuals; Regent Jones seconded the motion and the motion carried.

Committee of the Whole

Oath of Office

Having been appointed to the Board of Regents, Lisa-Michele Church, Alan E. Hall, and Sheva Mozafari took the Oath of Office, administered by Chair Simmons.

Review: Roles and Responsibilities of Regents/Trustees

Geoff Landward, Assistant Commissioner provided the Regents with an overview of the roles and responsibilities of the Utah State Board of Regents and institutional Board of Trustees.

Board Schedule and Committee Changes

Commissioner Woolstenhulme reviewed changes to Board of Regents meetings, which include the addition of committee only meetings. These committee only meetings will take place during months the whole Board is not meeting. He also introduced the addition of the new Workforce, Access, and Advocacy Committee.

Commissioner’s Office Overview and Priorities

Commissioner Woolstenhulme noted the executive team is meeting with each institution to identify ways the Office of the Commissioner can better serve the institutions and the students of Utah. He reviewed changes within the office that will better align strategically to work on the Regents’ priorities. He stated USHE has a new brand and turned the time to Melanie Heath. Melanie introduced the new logo and explained the graphic of the logo represents the missions of our institutions. She also noted we are now referring to the Utah State Board of Regents as the Utah System of Higher Education (USHE) Board of Regents. In addition to the new branding and logo, we have also rolled out a new website www.USHE.edu. Commissioner Woolstenhulme asked each committee (Academic Affairs, Finance & Facilities, Workforce, Access, and Advocacy) to provide a brief description of work they do and what they will be focusing on.

Discussion: Budget Prioritization Guidelines

Rich Amon, Associate Commissioner provided an overview of what the Finance and Facilities Committee will be discussing in detail regarding the Budget Prioritization Guidelines (details in TAB G). The Finance and Facilities will then bring the item back to the Committee of Whole for action.

Discussion: Utah’s Growing Opportunity Gap and State Scholarship Programs

Carrie Mayne, Associate Commissioner provided an overview of the Issue Brief: Utah’s Growing Opportunity Gap and State Scholarship Programs (details in TAB K), which will be discussed in detail in committee.

Discussion: Institution Mission and Roles

Liz Hitch, Associate Commissioner provided an overview of the responsibilities the Academic Affairs committee has regarding Institution Mission and Roles and reviewed associated policies. She also provided the definition of each type of institution mission.

Open Meetings Training

The Open Meetings training was provided by showing a 12-minute video prepared by the state auditors.

Consent Calendar (TAB N)

On a motion by Regent Jibson and seconded by Regent Datta the following items were approved on the Regents’ General Consent Calendar

• Minutes – Minutes of the Board meeting May 17, 2019, Snow College, Ephraim, Utah.

• Grant Proposals

• Awards

• Academic and Student Affairs Items

• Repeal of the following policies: • R608, Utah Engineering and Computer Science Scholarship Program

• R613, Public Safety Officer Career Advancement Reimbursement

• R616, Minority Scholarships

• Board Secretary Appointment

• Incorporation of Institution Policies into Administrative Rule

• Appointment of Institution Audit Committee members

Academic and Student Affairs

Academic and Student Affairs Committee Overview (TAB A)

Regent Jones noted they reviewed a very detailed guide of the committee’s charge. This is an information item only; no action was taken.

Appointment of Two Regent Representatives of the Academic and Student Affairs Committee to the Statewide Scholarship Task Force

Regent Jones noted Regents Barnes and Mozafari have been assigned to the Statewide Scholarship Task Force.

Title IX Climate Survey (Introduction) (TAB B)

Regent Jones noted the committee removed the common question requirement. She stated there is a problem when comparing data with campus safety and Title IX. They will allow institutions to come up with their own questions. The institutions will report to the ASA committee. Regent Barnes made a motion to accept the report; the motion was seconded by Regent Prince and the motion carried.

Finance and Facilities

USHE – Finance and Facilities Committee Overview and Accomplishments (TAB C)

Regent Clyde noted this was a review of the work the Finance and Facilities completed over the last year, and an opportunity to talk about topics they would like to discuss over the course of the next year. This is an information item only; no action was taken.

USHE – Performance Funding Changes (TAB D)

Regent Clyde noted there was discussion on the current performance model and they are continuing to work on this issue to see if it will continue to be a good formula to use. This is an information item only; no action was taken.

USHE – Growth Funding Model

Regent Clyde noted the committee put together a Growth Funding Model Task Force. Members include Regents Clyde, Lund, Stoddard, and Hall. This is in an information item only; no action was taken.

Appointment of Two Regent Representatives of the Finance and Facilities Committee to the Statewide Scholarship Task Force

Regent Clyde noted Regents Jibson and Maggelet have been assigned to the Statewide Scholarship Task Force.

Dixie State University – Campus Master Plan Amendment (TAB E)

Regent Clyde noted this is a revision to DSU’s Campus Master Plan and includes the purchase of 131 acres for a future landbank acquisition. Regent Clyde recused himself from making a motion and voting on this issue. Regent Jibson made a motion to approve as outlined in TAB E; the motion was seconded by Regent Stoddard and the motion carried.

Salt Lake Community College – Property Acquisitions and Disposal (TAB F)

Regent Clyde noted this is to allow SLCC to exchange five acres of vacant property on the Herriman campus for a 9,049 square-foot facility on one acre owned by the Church of Jesus Christ of Latter Day Saints contiguous to the SLCC South City campus in Salt Lake City. Regent Clyde made a motion to approve as outlined in TAB F; the motion was seconded by Regent Lund and the motion carried.

USHE – FY21 Budget Development Process (BDP) Guidelines (TAB G)

Regent Clyde noted this is to adopt the BDP guidelines. Regent Clyde made a motion to approve the Budget Guidelines as outlined in TAB G; the motion was seconded by Regent Lund and the motion carried.

USHE – Adoption of Policy R742, Capital Allocation Formula (TAB H)

Regent Clyde noted Senate Bill 102 creates a new process for funding USHE capital facilities projects and requires the Board of Regents to create a policy to measure each. Regent Policy R742, Dedicated Capital

Project Allocation Formula fulfills this requirement. Regent Clyde made a motion to approve as outlined in TAB H; the motion was seconded by Regent Datta and the motion carried.

USHE – Revision of Policy R741, Non-dedicated Capital Project Prioritization Process and elimination of R741, Appendix A: Analysis of Mission and Role Projects (TAB I)

Regent Clyde noted this policy makes changes to the current process of facility prioritization by replacing the calculation of facility need with a calculation of need based on assignable square feet per FTE. Regent Clyde made a motion to approve as outlined in TAB I; the motion was seconded by Regent Jibson and the motion carried.

Southern Utah University – Tuition Reduction (TAB J)

Regent Clyde noted SUU has proposed a tuition reduction for their online courses. He also noted there is an error in the schedule that is included with TAB J; the schedule shows 12 credits for $3900, it should read 12 credits for $3600. With this adjustment, Regent Clyde made a motion to approve TAB J; the motion was seconded by Regent Mozafari and the motion carried.

Workforce, Access, and Advocacy Committee

Issue Brief Review: Utah’s Growing Opportunity Gap (TAB K)

Regent Anderson noted this item is being return to the Commissioner’s staff with the charge to take a deep dive and then return it to the committee with suggestions to work toward specific outcomes. Regent Anderson made a motion to send this item back to the Commissioner’s staff for additional work; the motion was seconded by Regent Datta and the motion carried.

Workforce, Access, and Advocacy Committee Overview (TAB L)

Regent Anderson noted they had a review of the committee objectives. This is an information item only; no action was taken.

Update on College Access Advising Program (TAB M)

Regent Anderson noted 34 advisors have been hired and will be working in high schools across the state. This is an information item only; no action was taken.

Workforce and the System

This is a discussion item only; no action was taken.

Appointment of Two Regent Representatives of the Workforce, Access, and Advocacy Committee to the Statewide Scholarship Task Force

Regent Anderson noted Regents Hall and Church have been assigned to the Statewide Scholarship Task Force.

On a motion from Regent Jibson, the meeting was closed.

The meeting adjourned at 2:39 p.m.

_____________________

Geoffrey Landward, Secretary

Date Approved: September 13, 2019