Board of Regents meeting

: May 17, 2019

Location: Snow College

May 2019 Board of Regents Agenda

STATE BOARD OF REGENTS
SNOW COLLEGE
FRIDAY, MAY 17, 2019

AGENDA

8:30 AM – 9:50AM BREAKFAST MEETING – STATE BOARD OF REGENTS, SNOW COLLEGE
BOARD OF TRUSTEES, PRESIDENT CARLSTON, COMMISSIONER BUHLER
Discussion and Executive Session (if needed)
Location: Huntsman Library, Room 307

10:00 AM – 11:00 AM DISCUSSION – REGENTS, COMMISSIONER, PRESIDENTS
Topic: Campus Safety
Location: Noyes Building, Founders Hall

11:00 AM – 11:15 AM TRANSITIONAL BREAK

11:15 AM – 12:45 PM MEETINGS OF BOARD COMMITTEES

ACADEMIC AND STUDENT AFFAIRS COMMITTEE
Regent Teresa L. Theurer, Chair
Location: Graham Science Center, Room 122

ACTION:
1. USHE – Adoption of Policy R620, Utah Access Promise Scholarship TAB A
2. USHE – Adoption of Policy R621, Terrel H Bell Education Scholarship Program TAB B
3. USHE – Adoption of Policy R622, Career and Technical Education Scholarship Program TAB C
4. USHE – Revision of Policy R165, Concurrent Enrollment TAB D
5. USHE – Revision of Policy R312, Utah System of Higher Education and Institutional Missions and Roles TAB E
6. USHE – Revision of Policy R604, New Century Scholarship
Revision to Policy R609 B, Regents’ Scholarship
Adoption of Regent Policy R609 C, Regents’ Scholarship TAB F
7. USHE – Revision of Policy R609A, Regents’ Scholarship TAB G
8. USHE – Revision of Policy R805, Gender, Race, and Ethnicity Representation Within the Utah System of Higher Education Workforce TAB H
9. Technology Initiative Advisory Board – Funding Allocations from the 2019 Legislative Session TAB I

INFORMATION:
1. Update on Utah Women’s Leadership Exchange Program TAB J

FINANCE/FACILITIES COMMITTEE
Regent Mark R. Stoddard, Chair
Location: Graham Science Center, Room 124

ACTION:
1. Snow College – Campus Master Plan TAB K
2. Dixie State University – Campus Master Plan TAB L
3. Salt Lake Community College – Acquisition of Property TAB M
4. University of Utah – Series 2019 General Revenue Bonds TAB N
5. Utah State University – Series 2019 Research Revenue Bonds TAB O
6. Utah State University – Revision to Legislative Bond Authorization TAB P
7. Utah State University – Series 2019 Student Fee and Housing Revenue Bonds TAB Q
8. Utah Valley University – Non-traditional Arrangement and Property Purchase TAB R
9. Utah Valley University – Property Acquisition TAB S
10. USHE – Enrollment Forecasts TAB T
11. USHE – 2019-20 Performance Funding Model and Allocations TAB U
12. USHE – Capital Development Prioritization Cycle 2020-21 – Adoption of Priority Guidelines TAB V
13. USHE – Revision of Policy R701, Capital Facilities TAB W
14. USHE – Revision of Policy R741, Capital Development Prioritization – CDP TAB X

INFORMATION:
1. USHE – Capital Improvement Update for 2019-20 TAB Y
2. USHE – Institutions’ Health Plan Changes 2019-20 TAB Z

12:45 PM – 1:45 PM LUNCH
Location: Huntsman Library, Second Floor

1:45 PM – 2:15 PM PRESIDENT’S REPORT
Location: Noyes Building, Founders Hall

2:15 PM – 3:30 PM COMMITTEE OF THE WHOLE
Location: Noyes Building, Founders Hall

1. General Consent Calendar TAB AA
2. USHE – 2019-2020 Commissioner’s Office Work Plan TAB BB
3. USHE – Cybersecurity Funding TAB CC
4. USHE – Revision of Policy R262, Student Safety TAB DD
5. Report of Board Committees
6. Appointment of Interim Commissioner of Higher Education

3:30 PM – 3:45 PM TRANSITION BREAK

3:45 PM – 4:45 PM EXECUTIVE SESSION (if needed)
Location: Noyes Building, Heritage Room

Projected times for the various meetings are estimates only. The Board Chair retains the right to take action at any time. In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify ADA Coordinator, 60 South 400 West, Salt Lake City, UT 84180 (801-321-7124), at least three working days prior to the meeting. TDD # 801-321-7130.

STATE BOARD OF REGENTS SNOW COLLEGE, EPHRIAM, UTAH MAY 17, 2019

Contents of Minutes
Attendance ……………………………………………………………………………………………………………………………………….. 1

Discussion – Campus Safety ……………………………………………………………………………………………………………… 1

President’s Report ……………………………………………………………………………………………………………………………. 1

Consent Calendar ………………………………………………………………………………………………………………………………2

USHE – 2019-2020 Commissioner’s Office Work Plan…………………………………………………………………………2

USHE – Cybersecurity Funding …………………………………………………………………………………………………………2

USHE – Revision of Policy R262, Student Safety ………………………………………………………………………………..2

Appointment of Interim Commissioner ………………………………………………………………………………………………2

Academic and Student Affairs …………………………………………………………………………………………………………….2

USHE – Adoption of Policy R620, Utah Access Promise Scholarship
USHE – Adoption of Policy R261, Terrel H. Bell Education Scholarship Program
USHE – Adoption of Policy R622, Career and Technical Education Scholarship Program
USHE – Revision of R165, Concurrent Enrollment
USHE – Revision of Policy R312, Utah System of Higher Education and Institutional Missions
and Roles
USHE – Revision of Policy R604, New Century Scholarship, Revision to Policy R609B, Regents’
Scholarship and Adoption of Regent Policy R609C, Regents’ Scholarship
USHE – Revision of Policy R609A, Regents’ Scholarship
USHE – Revision of Policy R805, Gender, Race, and Ethnicity Representation Within the Utah System
of Higher Education Workforce
USHE – Technology Initiative Advisory Board – Funding Allocations from the 2019 Legislative Session USHE – Update on Utah Women’s Leadership Exchange Program

Finance and Facilities ……………………………………………………………………………………………………………………….. 3
Snow College – Campus Master Plan
Dixie State University – Campus Master Plan
Salt Lake Community College – Acquisition of Property
University of Utah – Series 2019 General Revenue Bonds
Utah State University – Series 2019 Research Revenue Bonds
Utah State University – Revision to Legislative Bond Authorization
Utah State University – Series 2019 Student Fee and Housing Revenue Bonds
Utah Valley University – Non-traditional Arrangement and Property Purchase
Utah Valley University – Property Acquisition
USHE – Enrollment Forecasts
USHE – 2019-20 performance Funding Model and Allocations
USHE – Capital Development Prioritization Cycle 2020-21 – Adoption of Priority Guidelines USHE – Revision of Policy R701, Capital Facilities
USHE – Revision of Policy R741, Capital Development Prioritization – CDP
USHE – Capital Improvement Update for 2019-20
USHE – Institutions’ Health Plan Changes 2019-20

Adjournment …………………………………………………………………………………………………………………………………….5

STATE BOARD OF REGENTS SNOW COLLEGE, EPHRAIM, UTAH FRIDAY, MAY 17, 2019

COMMITTEE OF THE WHOLE MINUTES

Regents Present
Harris Simmons, Chair
Nina R. Barnes, Vice Chair
Jesselie B. Anderson
Daniel W. Campbell
Wilford W. Clyde
Sanchiata Datta
Marlin K. Jensen
Patricia Jones
JaKell Larson
Steve Lund
Robert S. Marquardt Robert W. Prince
Mark Stoddard
Teresa L. Theurer

Regents Absent
Cristina Ortega
Ron Jibson
Thomas E. Wright

Office of the Commissioner
David L. Buhler, Commissioner of Higher Education
Kimberly L. Henrie, Associate Commissioner for Planning, Finance and Facilities Elizabeth Hitch, Associate Commissioner of Academic Affairs

Institutional Presidents Present
Noelle Cockett, Utah State University
Scott L Wyatt, Southern Utah University
Astrid S. Tuminez, Utah Valley University
Richard B. Williams, Dixie State University Deneece G. Huftalin, Salt Lake Community College Brad Mortensen, Weber State University
Gary Carlston, Snow College

Chair Simmons called the meeting to order at 10:06 a.m.

Discussion – Campus Safety
A discussion about student safety and well-being on campus. Campus safety includes physical safety,

mental health issues, and sexual misconduct. Geoff Landward provided an overview of sources used to regulate student safety on campuses, which included federal law, the Cleary Act, Title IX, state laws, Board of Regents policies, and institutional policies.

President’s Report
President Carlston provided the history of Snow College. Snow’s legacy is its service, sacrifice, and

endurance; students are always the priority. Snow’s strategic themes and goals include Quality, General Education, 2-year/4-year degrees, Economic Development, and Cost and Affordability. He noted 87% of students are taking 30+ credits per year, graduation is at 45%, and transfer is at 39%. Mental health sessions continue to rise and said the two most common reasons students come in is anxiety and depression. They currently have a team of 12 trained student Wellness Advocates. Snow has convened an advisory committee to collaborate on ways to improve access to mental health services. This year Snow established the Snow College Promise Scholarship, which partially funded approximately 100 students.

Minutes of Meeting May 17, 2019 Page 2

Consent Calendar (TAB AA)

On a motion by Regent Lund and seconded by Regent Campbell the following items were approved on the Regents’ General Consent Calendar

  1. Minutes – Minutes of the Board meeting March 28 and 29, 2019, Salt Lake Community College, Salt Lake City, Utah; Conference Call, April 19, 2019, Salt Lake City, Utah; Conference Call, April 29, 2019, Salt Lake City, Utah.
  2. Grant Proposals
  3. Awards
  4. Academic and Student Affairs Items
  5. Resolutions for Commissioner David L. Buhler, Regent Daniel W. Campbell, Regent Robert S.Marquardt, Regent Teresa Theurer, Regent JaKell Larson, Associate Commissioner Kimberly L. Henrie, President Gary L. Carlston.USHE – 2019-2020 Commissioner’s Office Work Plan (TAB BB)

Associate Commissioner Spencer Jenkins noted this is a draft document for information only. There are five areas, with nineteen projects in the work plan. Each project will have a staff lead and a primary deliverable. Also identified is potential policy changes as well as potential audits. This is an information item only; no action was taken.

USHE – Cybersecurity Funding (TAB CC)
Commissioner Buhler noted as outlined in the memo, 7.15 million was requested for cybersecurity in our

budget request this year, most of which was not funded. In keeping with legislative intent, approximately 1 million of unallocated performance funding is to go towards cybersecurity needs. Additionally, presidents were asked to review their budgets to identify funds to be used towards cybersecurity needs. This item is to approve the use of unallocated performance funding for cybersecurity needs for the system and to require the institutions to submit a plan to the Commissioner’s office by July 1, 2019 describing how they will address unfunded, ongoing cybersecurity needs. Regent Campbell made a motion to approve as outlined in TAB CC; Regent Prince seconded the motion and the motion carried.

USHE – Revision of Policy R262, Student Safety (TAB DD)

Regent Marquardt made a motion to approve as outlined in TAB DD; Regent Clyde seconded the motion and the motion carried.

Appointment of Interim Commissioner of Higher Education

Regent Simmons made a motion to appoint David R. Woolstenhulme as Interim Commissioner of Higher Education; Regent Barnes seconded the motion and the motion carried.

Academic and Student Affairs

USHE – Adoption of Policy R620, Utah Access Promise Scholarship (TAB A)
Regent Theurer made a motion to approve as outlined in TAB A; Regent Larson seconded the motion and the motion carried.

USHE – Adoption of Policy R621, Terrel H. Bell Education Scholarship Program (TAB B)
Regent Theurer made a motion to approve as outlined in TAB B; Regent Jensen seconded the motion and the motion carried.

USHE – Adoption of Policy R622, Career and Technical Education Scholarship Program (TAB C) Regent Theurer made a motion to approve as outlined in TAB C; Regent Datta seconded the motion and the motion carried.

Minutes of Meeting May 17, 2019 Page 3

USHE – Revision of R165, Concurrent Enrollment (TAB D)
Regent Theurer made a motion to approve as outlined in TAB D; Regent Barnes seconded the motion and the motion carried.

USHE – Revision of Policy R312, Utah System of Higher Education and Institutional Missions and Roles (TAB E)
Regent Theurer made a motion to approve as outlined in TAB E; Regent Barnes seconded the motion and the motion carried.

USHE – Revision of Policy R604, New Century Scholarship, Revision to Policy R609B, Regents’ Scholarship and Adoption of Regent Policy R609C, Regents’ Scholarship (TAB F)
Regent Theurer made a motion to approve as outlined in TAB F; Regent Marquardt seconded the motion and the motion carried.

USHE – Revision of Policy R609A, Regents’ Scholarship (TAB G)
Regent Theurer made a motion to approve as outlined in TAB G; Regent Marquardt seconded the motion and the motion carried.

USHE – Revision of Policy R805, Gender, Race, and Ethnicity Representation Within the Utah System of Higher Education Workforce (TAB H)
Regent Theurer made a motion to approve as outlined in TAB H; Regent Barnes seconded the motion and the motion carried.

Technology Initiative Advisory Board – Funding Allocations from the 2019 Legislative Session (TAB I)

Regent Theurer made a motion to approve as outlined in TAB I; Regent Jones seconded the motion and the motion carried.

Update on Utah Women’s Leadership Exchange Program (TAB J)

This is an information item only; no action was taken.

Finance and Facilities

Snow College – Campus Master Plan (TAB K)
Snow College requests two changes to the Ephraim master plan: the acquisition of property for a future health and wellness building and the new athletic center. Regent Stoddard made a motion to approve as outlined in TAB K; Regent Prince seconded the motion and the motion carried.

Dixie State University – Campus Master Pan (TAB L)
Dixie State University has several changes to the plan including adjustments to the placement of the Science building, student housing, and athletic facilities. Regent Stoddard made a motion to approve as outlined in TAB L; Regent Clyde seconded the motion and the motion carried.

Salt Lake Community College – Acquisition of Property (TAB M)
SLCC requests approval to purchase a currently leased property on the Westpointe campus in North Salt Lake for 7 million using institutional funds. The property is 2.5 acres with a paved parking lot and a 36,000 square foot office building that currently provides both academic and student services. Regent Stoddard made a motion to approve as outlined in TAB M; Regent Campbell seconded the motion and the motion carried.

University of Utah – Series 2019 General Revenue Bonds (TAB N)
The U is requesting approval to issue up to 125 million in revenue bonds for the cancer care center and football stadium upgrade. Parameters for the bond are reasonable and include an option for the U to issue a portion of the bonds as variable rate or commercial paper. Regent Stoddard made a motion to approve as outlined in TAB N; the motion was seconded and the motion carried.

Minutes of Meeting May 17, 2019 Page 4

Utah State University – Series 2019 Research Revenue Bonds (TAB O)
USU requests approval to issue up to 60 million in revenue bonds for two Space Dynamics Lab projects previously approved. Parameters for the bonds are reasonable and include principal amounts that
include possible capitalized interest and a debt service reserve fund. Regent Stoddard made a motion to approve as outlined in TAB O; Regent Jones seconded the motion and the motion carried.

Utah State University – Revision to Legislative Bond Authorization (TAB P)
USU requests authorization to seek legislative approval to modify a previous bond authorization for the East Parking Terrace to include the ability to use a portion of the authorization for another smaller parking structure. The East Parking Terrace project would decrease from $11,700,000 to $8,500,000 with the balance funding the additional parking structure. Regent Stoddard made a motion to approve as outlined in TAB P; Regent Anderson seconded the motion and the motion carried.

Utah State University – Series 2019 Student Fee and Housing Revenue Bonds (TAB Q)
USU requests approval to issue up to $63,000,000 in revenue bonds for student housing and the East Parking Terrace. The authorizing resolution includes language authorizing use of the funds towards a parking structure if approved by the state legislature. Parameters for the bonds are reasonable and include principal amounts that include possible capitalized interest and a debt service reserve fund. Regent Stoddard made a motion to approve as outlined in TAB Q; Regent Jones seconded the motion and the motion carried.

Utah Valley University – Non-traditional Arrangement and Property Purchase (TAB R)
UVU requests approval to purchase a 93,538 square foot office building at Thanksgiving Point in Lehi, Utah for $22,108,420 using a combination of cash and the assumption of an existing loan. UVU currently leases 13,700 square feet in the building and would receive rental revenue of approximately 1.7 million annually for the other space. Regent Stoddard made a motion to approve as outlined in TAB R; Regent Campbell seconded the motion and the motion carried.

Utah Valley University – Property Acquisition (TAB S)
UVU requests approval to purchase a residential property contiguous to the Orem campus with 1.24 acres for the appraised value of $900,000 using institutional funds. Regent Stoddard made a motion to approve as outlined in TAB S; Regent Clyde seconded the motion and the motion carried.

USHE – Enrollment Forecasts (TAB T)
On an annual basis, each of the USHE institutions develops 10-year enrollment projections for the Board’s approval. The most recent projections predict system-wide growth in 2019 of 2.8% in Fall Head Count and 2.6% in Fall FTE Count. Over the next 10 years, the USHE is predicted to add 232,000 students. Regent Stoddard made a motion to approve as outlined in TAB T; Regent Marquardt seconded the motion and the motion carried.

USHE – 2019-20 Performance Funding Model and Allocations (TAB U)
The 2019 Legislature has appropriated $31,500,000 in ongoing funds for USHE performance funding initiatives. The funds can be used to support intuitional priorities; 2019-20 allocations are outlined in the cover memo. Regent Stoddard made a motion to approve as outlined in TAB U; Regent Anderson seconded the motion and the motion carried.

USHE – Capital Development Prioritization Cycle 2020-21 – Adoption of Priority Guidelines (TAB V) For the 2020-21 request cycle, the Capital Facilities subcommittee recommends adjusting the criteria for Affordability to align with language from Senate Bill 102 and the possible points for Capacity and Affordability to 3 points each. They also recommend moving consideration of alternative funding sources from a point category in the quantitative portion of the prioritization to a factor for consideration in the Discretionary Points. Regent Stoddard made a motion to approve as outlined in TAB V; Regent Clyde seconded the motion and the motion carried.

Minutes of Meeting May 17, 2019 Page 5

USHE – Revision of Policy R701, Capital Facilities (TAB W)
The proposed revisions are to align the policy with legislative changes made by SB 201. Regent Stoddard made a motion to approve as outlined in TAB W; Regent Marquardt seconded the motion and the motion carried.

USHE – Revision of Policy R741, Capital Development Prioritization – CDP (TAB X)
The proposed revisions are to align the policy with legislative changes made by SB 102. Regent Stoddard made a motion to approve TAB X; Regent Theurer seconded the motion and the motion carried.

USHE – Capital Improvement Update for 2019-20 (TAB Y)
The State Building Board allocated $71 million to USHE institutions out of the $138 million appropriated by the State legislature for capital improvement projects in FY 2020 – the largest amount of capital improvement funding to date. This is an information item only; no action was taken.

USHE – Institutions’ Health Plan Changes 2019-20 (TAB Z)

This is an information item only; no action was taken.

Regent Larson made a motion to move to executive session for the sole purpose of discussing the character, professional competence, or physical or mental health of individuals; Regent Theurer seconded the motion and the motion carried.

Regent Larson made a motion to close executive session; Regent Theurer seconded the motion and the motion carried.

The meeting adjourned at 4:54 p.m.

Date Approved: August 2, 2019

_____________________ Loreen Olney, Secretary